The context
In this illustrative scenario, a studio produces videos for several brands. Every shoot generates large amounts of footage, working files and multiple deliverables. Teams want to retain more material for future campaigns, adaptations and new formats, while freeing up the working storage they use every day for active production projects.
The problem to solve
Too much data ends up scattered across drives and shared folders. Teams hesitate between deleting potentially useful content and expanding production storage again. Finding a master, understanding its usage rights and retrieving the file has become a time-consuming manual task.
The proposed mission
- 01
Define the content categories to retain, naming rules and metadata that support search, distinguishing original footage, editing projects and finished masters within the archive structure.
- 02
Test uploads and retrieval of representative files with existing tools, then check that metadata is preserved and transfer speeds suit the workflows the team expects.
- 03
Organise a gradual transfer of completed projects to Mintera storage, document access arrangements and build a practical process for finding and retrieving material with the team.
Intended benefits
- More source material retained to support future projects, adaptations and new versions.
- Production storage available for the projects that are actively being worked on.
- A better organised archive that helps teams find and reuse the right files.
How to measure the outcome
- Volume archived per project
- Search and retrieval time
- Share of archives reused
The baseline and objectives are defined during scoping, then compared with pilot results.